The Occupational Safety and Health Administration (OSHA) requires employers to log their recordable incidents onto an annual summary sheet. This sheet is known as the OSHA 300A form.
Any establishment that is covered by OSHA must complete this form.
It includes details on the injuries and illnesses that took place during the previous calendar year. Below is an example of what a 300A form looks like.
The purpose of this document is to summarize both the number of cases and types of incidents that took place in the specified year. All employees have the right to review this information. Therefore, it must be posted in accordance with OSHA’s requirements.
Posting requirements
Employers must post the completed form in a location where all employees can see it. Examples include places like break rooms, public bulletin boards, and conference rooms.
It must be posted from February 1st to April 30th of the following year.
New electronic submission requirements
In 2016, OSHA released a new recordkeeping rule known as the Improve Tracking of Workplace Injuries and Illnesses rule. This rule requires establishments with 250 or more employees in specified industries to electronically submit their 300A data directly to OSHA.
The deadline for 2017 data was July 1st, 2018.
According to a Bloomberg Environment article, only about 54% of employers submitted their data. Because this was the first submission round for the new rule, OSHA has stated that they would be flexible and willing to work with employers who missed the deadline.
However, that’s not going to be the case for the next round of submissions.
OSHA 300A data from 2018 must be electronically submitted by March 2nd 2019. This deadline will be the new expectation moving forward every year thereafter.
So how do employers submit this data?
OSHA has set up a secure website for employers to submit their data. They can do this in three different ways.
The first option is to manually enter the information into a web form. Second, users can upload a CSV file that contains all the required data points. And third, employers have the option to transmit data from their automated recordkeeping systems.
How to maintain compliance
If you’re looking for an easier way to manage your OSHA 300A data, then you may want to check out Enablon’s EHS Management platform.
It has the ability to directly connect to OSHA’s injury tracking application. The injury and illness data that you log throughout the year will be automatically prepared for you, and can be inputted into the OSHA system with the click of a button. This feature makes the reporting process much faster, easier, and more efficient.
Reach out to an Enablon representative today to learn more about our OSHA reporting functionality.
