Deciding on and implementing a BYOD program can be a challenging, even intimidating, task for any company. While businesses are attracted by BYOD’s cost-efficiency and the idea that it essentially creates a win-win situation for company and employees, its logistical and security challenges mean corporations, who may not realize they already possess all the BYOD-related resources they need internally, are a) shying away from this mobility trend and b), as a result, missing out on the benefits BYOD can offer.
Additionally, while it doesn’t help that BYOD related concepts such as MAM, MDM, EMM or COPE are often confused and misunderstood, fortunately, perceived obstacles can be tackled head-on, with the help of reliable information, a clear roadmap and a bit of patience.
BYOD (which you may already know stands for ‘Bring Your Own Device’), is an increasingly common mobility trend allowing employees of an organization to bring their own mobile devices and use them for work purposes, instead of being provided with smartphones, laptops or other mobile devices by their companies.
If you’re thinking of implementing a BYOD program within your company but you don’t know where to start, we’re giving you 10 recommendations to consider before embarking on your BYOD journey. Missing one step won’t mean your BYOD initiative is destined to failure but taking any one of these points into account will bring you one step closer to BYOD success!
1. Decide on a BYOD modality to fit your needs: First thing’s first, will you use MAM of MDM technology on devices under your BYOD program? Will you combine a BYOD program with a smaller fleet of COPE devices (corporate owned and personally enabled)?
2. Plan closely with IT: Your IT team will have the technical knowledge to protect the privacy of your employee’s personal data while also keeping company data safe.
3. Draw up your BYOD Policy: This shouldn’t discourage or intimidate you. Once a course of action has been decided, it’s a matter of putting it into writing as clearly and concisely as possible.
4. Create a Policy Checklist:
- What types of devices are permitted?
- What level of support will your employees receive from IT? Who will be in charge of maintenance?
- How will you manage expenses on your employees’ devices?
- Who is responsible for covering the cost of lost, stolen, or damaged devices?
- Set an employee exit strategy
5. Make sure policy and key documents align: Is your BYOD policy in alignment with your organization’s code of conduct or anti-harassment policy?
6. Set up a pilot group: If your timeline allows, implement your BYOD program with a small pilot group of employees first.
7. Consider asking employees to attend a short training session: This simple step can help you save time and avoid misunderstandings down the line.
8. Communicate: Make sure that you effectively communicate your policy to your workforce.
9. Review your strategy periodically: Be open to identifying mistakes, incorporating new ideas and changing direction if necessary!
10. And finally, make mobility a pillar of your corporate strategy: Don’t underestimate the impact mobility can have in shaping where your organization is today and where you want it to be in the future.
Whether you’re an IT/EHS manager on the brink or rolling out BYOD in your company, or you’re holding your first internal discussions around BYOD, Enablon has prepared a concise white paper (which you can download here) to help you make informed decisions around your mobility journey, address common BYOD challenges, learn about its benefits, and create an easy-to-implement roadmap to BYOD success.