7 Steps to Simplify the Audit and Inspection Process

December 29, 2016 By

Enablon Insights aims to bring you engaging, curated, and actionable guidance and resources on a daily basis. We’re glad to publish our first installment of the Aberdeen Expert Series, featuring practical tips and result-oriented research from leading tech sector data, analytics & content specialist Aberdeen Group. If you’re on the lookout for new pathways to bringing efficiency and resilience to EHS, Risk and Sustainability processes in your organization, keep an eye on your inbox or stop by the blog for regularly posted and fresh bite-sized Aberdeen content.

The first blog post in this new series explores 7 tips every business can integrate to roll out a compliant and effective audit and inspection process.

While the need to reduce costs and stay productive is an important goal for any company, compliance and the risk of an adverse event are still top of mind. By realizing that audits and inspections are not just chores, rather critical processes that enable compliance and safety, companies will begin to see improvements in performance.

With the lack of resources dedicated and focused on safety this can be a hard mindset to break. The Best-in-Class have safety figured out. In 7 simple steps your business can build a compliant and effective audit and inspection process that is easy to conduct and properly managed.

Step 1: Establish cross-functional teams responsible for performing audits/inspections.

This drives awareness and accountability across these groups and helps to break down the knowledge silos that can naturally form in most companies.

Step 2: Make business processes standardized, auditable, and transparent for all functional groups.

Standardized business processes lower the barrier for entry when it comes to conducting audits or inspections, allowing any worker to assist in safety efforts.

Step 3: Collect your EH&S data automatically and store it in a central location.

This enables visibility into hazard identification and action to be taken. Analysis can’t be conducted on 3-ring binders of audit sheets.

Step 4: Allow adverse events to be monitored and escalated in real-time to decision makers.

The faster a hazard is identified the faster it can be corrected. Immediate action needs to be taken to reduce the likelihood and impact of an incident.

Step 5: Utilize mobile devices to conduct audits and inspections.

This encourages workers to make this process part of their daily routine, instead of a task they have to do. If it’s easy, they will be more inclined to do it.

Step 6: Automate the management of audit and inspection processes through software.

This ensures that action items are being completed and repeat incidents are eliminated.

Step 7: Apply continuous improvement methodologies to the entire process to stress operational excellence.

Successful companies focus on transforming their business into one that strives to achieve optimal performance while preventing all incidents.

To learn more, make sure to download the complimentary full length report below:

Aberdeen Report: Simplifying the Audit and Inspection Process to Improve Safety. Discover how Best-in-Class companies simplify their audit & inspection process to improve safety and drive down risk

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Categories: EHS

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