5 Questions From the EHS System Implementation Webinar

November 10, 2015 By
On October 28, we hosted a webinar on ensuring a successful EHS Management Information System (EMIS) Implementation and long-term payback. The webinar focused on how to successfully structure, execute and reap the benefits of an EHS platform implementation, based on the lessons learned from Ergon, a global petroleum services provider that deployed a global system across 60 of its facilities. By combining our software and expert guidance in EMIS implementation from E2 ManageTech, Ergon now runs a smart, unified solution for managing EHS and emissions calculations.

As with all of our webinars, there were some very interesting questions, some of which were addressed during the Q&A section. Below are 5 questions that were especially noteworthy, along with the answers.

Q: How long is the implementation portion?

Answered by Ergon during the Q&A: In general, if you have business processes in place that are well defined, and you’re able to communicate the structure of your company, and everything else, in an organized fashion to Enablon or E2 ManageTech, then your implementation is going to go much faster. The Ergon implementation started in early 2013, and around August of that year Ergon was ready to roll out solutions for Incident Management, Action Plans and Performance Management. It should be noted that Ergon used the implementation as an opportunity to streamline its business processes and to gather data at the same time, which impacted the implementation timeframe. Ergon says if processes are well defined, the implementation can take as few as approximately 3 months, but it depends on a lot of information-sharing, the application and the complexity.

Q: Can an Air Quality engineer drill down and easily identify the calculation being used for a particular piece of permitted equipment at a specific site location?

Answered by E2 ManageTech during the Q&A: The answer is yes. All the unit relationships in the Enablon air quality system allow you to do that, so if you’re looking for a particular emission inventory unit, you can see the different connections in the system. Pieces of equipment relate to a unit, which related to a template that holds the calculation methodology.

Q: How did Ergon justify the ROI on the Enablon tool?

Answered by Ergon during the Q&A: It was not a quantifiable ROI, it was a qualitative one. The team explained to the executive board the processes used in the past, and the methods that can be used to manage Ergon’s regulatory compliance. The compliance challenges were explained in detail by providing the exact number of regulations, and the lessons learned about events that occurred in the past regarding regulatory questions that could not be answered. In addition, the team explained the regulatory risks, and the challenges associated with improving performance for a company of Ergon’s size.

Q: Other than permits, what was involved with all of the data gathering and importing?

Answered by E2 ManageTech during the Q&A: Each application had its own unique set of data gathering challenges. For example, for the regulatory compliance application, the regulatory content needed to be integrated. One thing unique to Ergon is that they rolled out solutions for multiple domains for a large set of locations, which resulted in a large amount of data to be gathered. The data was not always in the best quality, which also resulted in challenges. Internal questionnaires and policies also had to be stored in the system. Ergon had many different business units that may have been doing things their own way, so gathering all that data also created challenges. Regarding air emissions calculations, the following also had to be taken into account for data gathering and importing: all sites where calculations had to take place, emission inventories (including pieces of equipment) at those sites, reports, integration work with in-house systems at facilities, and frequencies of reporting.

Q: Has anyone developed hybrid solutions using both Enablon applications plus other modules whether developed in-house or from other companies?

Question submitted by an attendee, but not answered during the Q&A. The answer is yes. Many clients have an IT landscape composed of Enablon and other solutions, whether commercial software or in-house systems. The Enablon platform is designed to allow the seamless and automated exchange of data through connectors. Clients can use connectors to exchange data at frequent intervals or dynamically (i.e. editing data in one system automatically updates the same data in the other system). In addition, the Enablon platform includes easy-to-use import/export functionality to exchange data whenever required.

To learn more about the topics covered by the questions above, click here to access a free recording of the full webinar, including the Q&A section.

View The Recording

Categories: EHS

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